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Xerox · solutions

Xerox® Workplace Cloud and Suite

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Overview

A person wearing glasses is working at a wooden table, looking at a laptop screen and writing in a notebook, with a smartphone nearby, suggesting a productive work environment

Securely manage your printing and access — on-premise or in the cloud.

In today’s world of remote work, hybrid environments, and increased security demands, Xerox® Workplace Solutions helps you take back control of your printing and data. Choose the hosting option that best fits your organization — on-premise or cloud-based — and benefit from a unified, modular solution that’s easy to manage. Authentication, security, mobile printing, usage tracking — everything is centralized within a single, scalable platform. Two flexible options are available to meet your specific needs…

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Xerox® Workplace Cloud - Print Management

A person's hands are shown typing on a laptop keyboard, with a glowing cloud icon and network connections superimposed over the image, symbolizing cloud connectivity and digital workflows.

The turnkey cloud solution to streamline your print management — no local infrastructure required.

Fully hosted by Xerox — no servers to deploy, no complex setup, just simplified management.
Universal mobile printing — print from iOS, Android, Windows, macOS, Chromebook, and more.
Secure authentication — supports badge, PIN, mobile device, and integrated SSO.
Comprehensive print tracking and reporting — for both in-office and remote employees (via Home Worker Print Tracker).
Cloud-based dashboard — centralized printer fleet management made easy.

Ideal for: multi-site organizations, businesses with a distributed workforce, and companies without dedicated IT support.

Download security brochure

Xerox® Workplace Cloud - Fleet Management*

A person reviews data on a laptop screen, with a digital overlay of various device icons (printers, mobile devices) and connected lines, symbolizing centralized fleet management for Xerox Workplace Solutions.

Manage your fleet through the cloud and benefit from task automation and enhanced security.

Proactive Monitoring

Automatically monitors printer meters for low toner events and alerts to maximize uptime.
Performance dashboards to visualise data and act on it.

Xerox® Printer Security Audit Service

Printer security configuration management and compliance.
Policy enforcement with automatic remediating of settings.
Management of printer password, firmware and certificates to automate IT security tasks.

*Available with Management Print Services Only

Xerox® Workplace Suite

A smiling person is seated next to a white Xerox VersaLink B610 printer, holding a tablet and looking at the camera, highlighting the user-friendly nature of Xerox solutions.

The on-premise solution for full control over your data and infrastructure.

Installed on your own local server (on-site).
Mobile access and secure pull printing.
Customizable print workflows with rule enforcement — enabling cost control, access restrictions, and compliance with internal policies.
Content security feature: real-time alerts when users attempt to print sensitive documents (e.g., Confidential, Internal Use Only, etc.).
Detailed usage analytics to monitor costs and allocate printing by project, department, or user.

Ideal for: organizations with strict confidentiality protocols, GDPR compliance requirements, and a preference for local data ownership and control.

Features common to both solutions

Authentication via card, badge, PIN or mobile device.
Mobile printing (via app, email, AirPrint, Mopria…).
Secure printing: release upon user authentication.
Cost tracking and detailed reporting.
Multi-site / multi-user management.
Compatible with Xerox AltaLink® / VersaLink® printers.

Whether you prefer local management or remote administration, Xerox® Workplace Solutions adapts to your organization. Gain visibility, security, and productivity — with no compromise.

How does it work?

A hand holds a security card, scanning it near the card reader of a modern Xerox multifunction printer with a large touchscreen display showing various application icons.

Implementing Xerox® Workplace Solutions is simple, fast and IT-friendly.

Connect your printers: From Xerox AltaLink® or VersaLink® devices — locally or via the cloud.
Deploy the solution: Install on-premise (Workplace Suite) or choose Xerox-hosted deployment (Workplace Cloud). No additional hardware required.
Create user profiles: Synchronize with Active Directory or configure manually.
Set rules and access controls: Manage user groups, define limits, and enable secure authentication via badge or mobile device.
Start printing: Print securely from a PC, mobile device, Chromebook, or app — with authenticated release.
Monitor and optimise: Track usage, reduce waste, and fine-tune policies through intuitive dashboards.

Request a trial

PDF · DOC

Documents

Download security brochurePDF

sync-api

Compatible products

Xerox® VersaLink® B7100 Series, monochrome printer, front view

products

VersaLink® B7100 Series – (B7135)

Xerox® ConnectKey® technology enabled Workplace Assistant that can do it all

Xerox® VersaLink® C7100 Series, colour multifunction printer front view

products

VersaLink® C7100 Series – (C7130)

Xerox® ConnectKey® technology enabled Workplace Assistant that can do it all

Xerox® AltaLink® B8200 Series Multifunction Printer

sync-api

Explore the API directly

Ready to test with real data?

Xerox® Workplace Cloud and Suite

Overview

Documents

Compatible products

VersaLink® B7100 Series – (B7135)

VersaLink® C7100 Series – (C7130)

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